PF Return Filing


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PF Return Filing

To promote the attitude of savings amongst the employees and also to benefit them during retirement a social security system of Provident fund was introduced. Contributions towards the PF are made by both the employer as well as the employee every month. The contribution made towards the PF can be only drawn by the employee only during the time of his or her employment, but there are a few exceptions.

The employers that have PF registration have to file the PF returns monthly. The PF return filings are to be completed by the 25th of each month. Here we will talk about the various forms used for PF return filing in detail. The employers can easily file the PF return through the Unified portal.

Form 2

Form 2 is filed as a declaration and nomination under the Flagship scheme of the Employment Provident Fund and the Employment Family Pension Scheme. Form 2 must be filed by the employees who are joining the establishment. This form is to be submitted with Form 5. Form 2 is divided into 2 different parts.

Part A

Part A of Form 2 deals with nominating the recipients of the EPF balance of the particular account holder, in the event of his or her death. This part of the form must include the following details:

  • Name
  • Address
  • Relationship with the subscriber
  • Age
  • Sum of the money that is to be paid to the nominee
  • Guardian Details ( In case the nominee is a minor)

This Part has to be signed or needs to have a thumb impression to be made at the end of the section.

Part B

The details of the nominee as already mentioned in Part A should also be included in Part B. Additionally, the details of the members who are eligible to receive the children/ widow pension must be furnished.

This Part again must be signed duly or a thumb impression has to be made at the end of the section.

Form 5

Form 5 is a monthly report that contains the details of the employees who are newly enrolled in the provident fund scheme. Form 5 must include the following details:

  • Organization’s Name
  • Address of the Organization
  • Code of the organization
  • Account number of the Employee
  • Name of the employee
  • Middle Name (Husband/Father)
  • Date of birth of the employee
  • Date of joining
  • Track record of the work.

The form is to be filed and stamped by the employer with the date of filing mentioned on it.

Form 10

It is a monthly report that includes the details of the employees who have ceased to be a part of the scheme on the given month. Form 10 includes the following details.

  • Account Number
  • Name of the employee
  • Name of the father or the husband
  • Date of leaving the service
  • Reason for leaving service.

Form 10 must be filed and stamped by the employer with the filing date of the form.

Form 12A

This Form 12 A is a report that contains the payment details that are contributed to the account of the respective employee in a particular month.

Annual PF Return Filing

The annual returns are to be filed by the 30th of April in a given year. The forms that are utilized for filing the annual PF returns are

  • Form 3A
  • Form 6A

Form 3A

The Form 3A depicts the month-wise contribution to the subscriber or members and the employers towards the Employee Provident Fund and the Employee Pension Fund in a year. The data is calculated by every member who is a part of the scheme. Additionally, the scheme will include the following details

  • Account Number
  • Name of the subscriber
  • Name of the father or the husband
  • Name and address of the establishment
  • The statutory rate of contribution
  • Voluntary contribution in case if there is any.
  • Form 3A must contain the signature and the seal of the employer.

Form 6A

Form 6A is a consolidated annual contribution statement that includes details about the annual contribution of each member of the establishment. The Form has to include the details as they are enumerated below:

  • Account number
  • Name of the members of the subscriber
  • Wages, retaining allowance if there is any, and the D.A that includes the cash value of the food concession that is paid during the currency period.
  • The amount of contribution that is deducted from the wages.
  • Employer’s contribution (Both EPF and Pension)
  • Refund of the advances
  • Rate of the higher voluntary contribution (If there is any)
  • Remarks

Besides this, the following details should also be included in the amount remitted column:

  • The month of the contribution
  • The remitted contribution that includes the refund of the advances
  • EDLI Contribution
  • Pension Fund Contribution
  • Administrative charges
  • Aggregate contributors.

PF Return Filing FAQ’s

1. What is PF return filing?

17 November 2021

All the employers who have obtained PF registration are required to do PF return filing on monthly basis. The PF returns are to be filed by the 15th of each month on the unified portal.

2. What is the PF contribution?

17 November 2021

The employer and the employee both have to both contribute 12% of the basic salary of the employee in the EPF account.

3. Is PF registration mandatory for individuals earning more than Rs.15,000?

08 December 2021

PF registration is mandatory for the employees who have a basic salary of dearness allowance is up to 15,000 and for those who are earning beyond Rs.15,000 it is not mandatory to get PF registration.

4. Is it possible to get PF after registration?

08 December 2021

You cannot apply for withdrawing the EPF account balance immediately after the resignation from the company. In case if the applicant is choosing to withdraw money in the PF account before completing 5 years, you will liable to pay tax on the amount.

5. Is PF transfer required?

08 December 2021

If the member has more than EPF member ID i.e EPF account and the EPF account of accounts have not been transferred to the latest EPF account, then the member is required to get the PF transferred into the current EPF account

6. How many days it will take to clear the PF amount?

08 December 2021

When the employee applies for EPF it takes 5-30 days to get the PF amount into the bank account. But the time depends on how fast the EPFO officer clears the claim. Some EPFO office clears the claim in 5 days while some take more days.

7. Can PF be paid online?

08 December 2021

Offline transfer of the PF may be done only if the transfer from an exempted establishment to another exempted establishment. For other cases, it can be made online.

8. Why is PF transfer required?

08 December 2021

If a member more than one EPF member ID and the EPF account has not been transferred to the latest EPF account then the member is required to get the PF transferred into his current EPF account.

9. What is the due date for monthly challan remittance to the bank for PF?

08 December 2021

The due date for Monthly Challan remittance to the Bank for PF is the 15th of every month.

10. What is the due date for monthly PF returns?

08 December 2021

The due date for monthly PF returns is the 15th of the subsequent month.

11. What is the due date for yearly PF return filing?

08 December 2021

The due date for yearly return filing is the 30th of April every year.

Document Required

Bank Statement

Latest bank account statement or a canceled check of bank account

Payment Challan

Copy of Provident Fund Payment Challan

PF Contribution

List of PF Contribution

PAN Card

ID and address proof PAN of the employee and employer

Aadhar Card

ID and address proof Aadhaar of the employee and employer

Balance Sheet

Balance sheet details of companies

Monthly Pay Sheet

Monthly pay sheet of the employees

Incorporation Certificate

Certificate of Company Registration in case of a company

Terms & Conditions

  • The above pricing is applicable for businesses with turnover upto 25 lakhs and 25 employees. In case of larger business, extra charges would be applicable.
  • The client will be responsible for verifying the information contained in such returns and/or filings prior to approving/signing such return/filing. Mera Online CA shall not be responsible for any liability that may arise on account of the information being false and/or incomplete.
  • All data provided by the Client will remain confidential with Mera Online CA unless pursuant to any order or requirement of a court, administrative agency, or other governmental body.
  • Mera Online CA shall not be responsible for any delay in making of the requisite filings and the client is solely responsible for the delay and any penalty that may be levied on account of such delay. The client should be aware of the due dates and compliances inter-alia under various laws, acts, regulations and rules and we are solely responsible for compliances under all applicable laws and shall be responsible for payment of any penalty or losses that arise on account of non-compliance of any applicable laws, rules, regulations and acts.